office planning

Commercial office space planning and design

Office planning involves designing and organising your office layout to suit your business’s way of working. After all, every business is different. When office planning is done right, it can improve productivity, workflow, employee satisfaction, communication, and much more. At Diamond Interiors, we’ll help you understand how office planning can help you, and what can be done within your budget to maximise your business requirements - all whilst adhering to health and safety regulations. If you aim to improve productivity and efficiency, then you’re in the right place.

What exactly is involved in office planning?

Whether you need to update your office layout to maximise space,for a rebrand, renovation or are looking to relocate, there are some big decisions to be made. That’s why a professional office design team that can guide you through every step could be key to success, and it all starts with expert office planning.

Office planning involves determining what your objectives are for your workspace, the functional  business needs of your workspaces (as well as of your employees), if additional rooms are required for specific meetings, breakout areas or additional workstations as the result of employee growth… The list goes on, and that’s why all of our office planning solutions are bespoke. 

With our effective office planning, your office will become more than just a place you work. It will become a space where you and your team come together to achieve your collective goals. That’s why when you choose Diamond Interiors for your office design, we’ll take the time to get to know your company inside and out before we begin our process. That way, our designers will create a plan that is perfectly suited not just for where you are, but for where you want to be. That’s what makes us different, ensuring that everything matches our exacting Diamond standard.

We’ll analyse your existing workspace

Before carrying out office planning, our team will visit your workspace to see how it currently operates. They’ll see what’s working well and what needs to improve. By using this as a starting point, they can identify the practical considerations that will need to be addressed in the office plan. These practical issues, such as efficiency of space, accessibility, and health and safety – will be a foundation for your newly laid-out office space.

Understanding your office design and space planning goals

The next step in the office planning process is for our team to meet with your senior staff members and wider team as appropriate, to learn about your company in as much detail as possible. We’ll ask you about the company’s culture, its mission, and the challenges that it faces in reaching its goals. Our office space planning designers can seek to understand your goals and ambitions for the workspace, so that we can create an office plan that will accommodate your future needs as well as your current ones. We have decades of experience in office refurbishment too, so you can fully rely on our expertise.

Some examples of office planning goals could involve:

 

  • Reducing business operational costs
  • Increasing employee interaction and retention
  • Creating new private meeting and/or breakout areas
  • Optimising use of office space
  • Encouraging a creative environment
  • Enhancing productivity
  • Supporting sustainability goals
  • Attracting and retaining staff
  • Promoting staff wellbeing
  • Supporting overall business performance and growth.

Listening to your staff’s pain points and functional needs

The people who are going to benefit most from modern office design and space planning are your staff. That’s why it’s important to have their input before your plan is complete. To facilitate your office space floor plan design(s), our office planning consultants will gather anonymous feedback with a company-wide staff survey to help us identify your team’s key pain points, which can be brought into consideration when creating office space planning guidelines, alongside the wider vision for the business. After all, when your staff are happy, your business will thrive.

Not sure what your office pain points are? Listen out for:

 

  • Poor accessibility
  • Temperature optimum 
  • Impractical use of space
  • Lack of storage
  • Poor access to electrical sockets
  • Inefficient and/or lack of access to office equipment
  • Distracting noise levels
  • Lack of breakout areas

 

These are just the tip of the iceberg, there are other considerations and our office planning questionnaire will help you get to the crux of office space issues in order to develop solutions to rectify them.

Putting our expertise in office planning into practice

Every business is unique and so is every project. Our office planning team here at Diamond Interiors knows this far too well. It’s why we are so dedicated to understanding your visions and delivering them. Our office consultants collect as much information as possible, often doing some additional research – from goods audits to reviews of technology systems – to get a complete picture. We’ll also use our expertise in office interior design trends to put together a modern office that your employees will love working in. Whether it’s partitioned, open-plan or even built with team enclosures, we have the expertise to make it work for you.

Showroom visits

Only so much planning can be done on paper. That’s why we’ll arrange for you to visit office furniture manufacturers’ showrooms to experience the furniture, fabric and finishes you are looking to incorporate into your workplace. With a wealth of office furniture space planning experience, our consultants will be on hand and able to offer clear, concise and relevant advice on choosing between the various collections. We’ll also ensure your branding, style, work dynamic and vision in line with pre-agreed office space planning concepts and considerations from the initial consultation stages.

Office planning and budgeting

We understand that budgets differ. That’s why you’ll work closely with our office space planning consultants to really identify the needs for your office planning project. We’ll propose a set of options, including phased approaches if necessary. Some of the most important considerations for this stage include:

  • The entire scale of your office planning project
  • Purchasing of new furniture to ensure that you maximise the use of your workspace.
  • Whether the project requires office relocation services

Whilst we endeavour to keep downtime to an absolute minimum, some businesses may need to consider the impact on operations and functionality of the workplace during the changes – particularly for an extensive office planning period. We’ll work with you to ensure this is kept as low as possible to maximise your budget and minimise disruption.

Your completed office plan and beyond

When we’ve compiled all the information together, we’ll present you with a completed professional office plan. In this plan, you’ll get a visual representation of how your office will look and function with 2D and 3D visualisations.

If you’re happy with your plan, we’re fully equipped to build your new office for you. With expert project management and dedicated post-project support, we can ensure you’ll be moving into your dream office in no time. Want to see our office planning in action? Check out our projects to get a feel of our process and outcomes.

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